Division of Research
Coeus System Guides
General System Guides
The Proposal Preparation Guide provides information about how to view proposal funding applications and route the completed applications for internal approval in Coeus Lite, the web-based version of the Coeus application.
The Proposal Development User Guide provides step-by-step instructions for creating a proposal in Coeus Premium, the full desktop version of the Coeus application, and completing most other functions.
View system requirements in order to run Coeus.
Learn which functions are exclusive to Coeus Premium and will need to be completed in that environment, rather than in the web-based Coeus Lite application.
Learn how to install the OpenWebStart (OWS) version of the Java application to run Coeus Premium.
View a list of known issues with using Coeus and potential workarounds.
Learn about the Proposal Development module in Coeus, which allows departmental administrators and investigators to develop full proposals from the desktop, create budgets using approved rates, electronically route and approve proposals and electronically submit proposals to Grants.gov.
Create, complete, troubleshoot and route a proposal hierarchy in Coeus Premium.
Learn how to get up and running with the proper Java version for Coeus Premium and Coeus Helpdesk, as well as get past some common issues and errors that new users sometimes encounter.
View full descriptions of all roles used in the Coeus and Workday Grant Management systems and determine what access to request through the OIT Service Center.
Modules, Menus and Actions
Learn how to submit a proposal for final approval by Sponsored Projects or the BioMed Research Administration (BMRA).
Learn how to use the Award module in Coeus, which maintains detailed information on awards and subcontracts including a complete history of every change made to an award and subcontract from notice through closeout.
Learn when and how to use the Bypass Approval function in Coeus.
View descriptions of icons that appear in Coeus’s various toolbars.
Learn how to complete the Investigator and Key Person tabs when developing a proposal in Coeus.
View all items that appear in Coeus menu bars and their corresponding actions.
Learn how to use the Negotiation module in Coeus, which allows Sponsored Projects to track negotiations for individual proposals.
View a list of yes or no questions that must be answered during proposal development in Coeus.
Learn how to manage the rolodex in Coeus, which maintains contact information for external contacts affiliated with proposals, awards and subawards.
Learn how to use the Subcontract module, which is maintained under the awards that fund the agreement and contains detailed information on subrecipient agreements.
Learn how to navigate Coeus as a viewer-only participant.
Learn how to manage proposals for submission through platforms other than Grants.gov.
Budget Guides
View all cost elements and subcodes to use when submitting budget information in Coeus.
Learn how to enter cost sharing in a budget in Coeus, complete cost sharing questionnaires and use other cost sharing functions in the system.
The Revise Budget Process guide provides an overview of how to revise a budget in Coeus, based on which “budget periods” are being cut.
While most salary increases for Brown personnel occur on the start of the new fiscal year, some individuals have their salary increase based on the date of hire or anniversary date. This document outlines how to enter those personnel in the Coeus Lite system.
While most salary increases for Brown personnel occur on the start of the new fiscal year, some individuals have their salary increase based on the date of hire or anniversary date. This document outlines how to enter those personnel in the Coeus Premium system.
Learn how to create and submit a revised budget for approval routing in Coeus.
General Agency Guides
The Coeus Questionnaire, Grants.gov Questions, is programmed to display only the questions needed for the specific Grants.gov opportunity for which you are applying. This document details the questions and explanations and how the questions populate the Grants.gov forms.
Learn how to complete the Additional Investigator(s) questionnaires in Coeus for NIH and National Science Foundation proposals, which are used to identify individuals other than the principal investigator (PI) who are responsible for the design, conduct or reporting of research on the project.
National Institutes of Health (NIH) Guides
This Coeus guide is intended to help you complete proposal submissions for the NIH Ruth Kirschstein National Research Service Awards (NRSA) F Series.
View a complete list of the questions found on the U.S. Public Health Service (PHS) Fellowship Supplemental Form for submission via Grants.gov.
This Coeus guide is intended to help you complete proposal submissions for the NRSA Institutional Research Training Grants (T32, T34, T35 and T90).
View a complete list of the questions found on the PHS Training Grant Budget Form Questionnaire for submission via Grants.gov.
This Coeus guide provides specific instructions for completing the budget in proposal submissions for an NIH Pathway to Independence Award (K99/R00).
Learn how to complete the modular budget for NIH proposals in Coeus.
Learn how to correctly complete the NIH Salary Cap Worksheet, enter salary cap information into the Coeus budget and distribute the amount over the NIH cap cost share at the proposal stage.
This guide provides an at-a-glance overview of how to enter NIH salary cap information in Coeus Premium.
Learn how to submit a change/corrected application in Coeus Premium if you receive errors from your Grants.gov submission to eRA Commons.
Learn how to submit a change/corrected application in Coeus Premium if you receive errors from your Grants.gov submission to eRA Commons.
Learn how to route an NIH Research Performance Progress Report (RPPR) in Coeus for approval.
Codes for Use in Coeus
The following documents include lists of codes needed for proposal development in Coeus.